As we delve deeper into this digital age, it is increasingly important for modern businesses to swap outdated organizational processes for simplified digital alternatives. But introducing software solutions is not the only way to improve office performance and capabilities.
Streamlined office spaces that utilize modern technology are more likely to have higher output and greater productivity. For this reason, many modern business owners are encouraged to allocate budgets to upgrade existing office hardware to make room for modern, high-tech alternatives.
But what hardware is worth investing in? We’ll explore the answer to this question by outlining four different smart tech upgrades that can be a smart investment for tech-savvy business owners.
1. Wireless Printer
If you don’t already have a wireless printer or copier in your office, this is definitely your first tech upgrade for a number of reasons. First, wireless printers naturally offer wireless printing capabilities, which means that one or two wireless HP printers can effectively replace the concept of having one or two printers per department in your company.
With wireless printing capabilities, print or copy queues are a thing of the past, allowing employees to complete their workdays faster without allocating time to organize print jobs.
In addition to offering valuable wireless printing capabilities, the new generation of smart printers will allow printer users to enjoy additional functionality through a companion printer app.
There are third-party printing applications available to help enhance your wireless printing experience, such as Mopria, Apple AirPrint, or Samsung Mobile Print.
Some printer manufacturers are also starting to offer their own branded printing apps with many valuable features such as mobile scanning, pre-print editing and page setup, ordering replacement ink cartridges, and even the ability to run remote printer diagnostic tests.
With all these features at your fingertips, you’ll see why investing in the latest printing technology is sure to greatly improve your office output.
2. Electric Standing Desk
Many modern technology products released in the digital age are designed with the same focus on health as productivity. Ergonomic mice and keyboards are marketed for those looking to reduce the risk of carpal tunnel syndrome, and office chairs with optimized back support help make desk work more comfortable and physically more tolerable.
In recent years, one new office technology in particular has made headlines: standing desks. Unlike traditional desks, standing desks are designed to be adjustable to facilitate working while sitting or standing.
The driving force behind the development of standing desks is emerging research surrounding the harmful effects of prolonged sitting. Sitting for long periods of time has been found to increase an individual’s risk of developing chronic diseases later in life. In fact, sitting for too long is now considered detrimental, so much so that health experts believe that sitting is just as bad for the workplace as standing.
That’s exactly why more modern office spaces are replacing old desks with motorized standing desks. Electric standing desks allow desk users to set their ideal desk height, and when the desk automatically readjusts to suit their position, they can seamlessly switch between sitting and standing at the touch of a button.
Despite the lower price of manually adjustable standing desks, the convenience and user-friendly design of motorized standing desks will ultimately be a stronger investment and a greater time saver as employees don’t have to spend time physically adjusting their Desk height.
3. Smart Home Speakers or Displays
Contrary to popular belief, smart home speakers and displays like Google Nest aren’t necessarily just home assets. A speaker with a built-in assistant can actually help simplify the modern office space, too, especially since your employees can save time googling by simply asking their smart assistant.
This is especially valuable for technical professionals like programmers and even digital marketing experts who may have dozens of tabs open in their browser at any given time.
Investing in some smart home speakers and monitors for your office can also play a role in promoting office culture, as employees can share music during their lunch break and maybe even crowd around monitors for video calls.
The latter feature can be especially valuable if your business maintains a hybrid work model or may have some employees working entirely remotely. You may find that these smart devices can help simplify the process of communicating and collaborating with your remote workers, keeping your remote workers informed about office communications, whether it’s work-focused or ebullient social calls.
Of course, placing smart speakers and displays can feel like a finicky task. After all, knowing where these devices might perform best in larger office spaces can be tricky. Remember that smart speakers like the Google Mini are designed to be wall mounted. You can also use a tablet stand to mount smart displays (like Google Nests) on the wall, perhaps where the desktop cluster can all access the screen without anyone craned their necks.
4. Smart Lighting
Anyone else remember fluorescent lights? Are there still people working in their oppressive clinical brightness? Well, this traditional office equipment has been receiving public attention and criticism lately, with more and more businesses around the world replacing their fluorescent overhead lights with softer, warmer lights that have an impact on our body’s natural circadian rhythm. Unlimited support. rhythm.
But the negative effects of fluorescent lamps don’t stop there. In fact, in addition to sleep and mood disturbances, prolonged exposure to fluorescent lights has been linked to retinal damage. There are also studies examining the association between fluorescent light exposure and the development of cardiovascular and gastrointestinal disease in office workers. On top of that, fluorescent lamps release mercury when they break, which can cause many additional health problems when inhaled.
All of these negative effects can be solved by simply swapping out the office’s tired fluorescent lights for smart bulbs and LED strips. These smart lighting options are a great alternative to traditional fluorescent lights and may even help support cortisol and melatonin production for all office workers, allowing you to work better throughout the workday and be truly ready when the clock strikes 5 So relaxing.
Another major benefit of smart lighting is that they allow office workers to maintain complete control over the atmosphere or “ambience” of the office space. This can help office workers change their office environment to complement the time of day, use colored lighting for lunch or after get off work, and use warm neutral lights to help them focus during the workday.
An office space with a warm atmosphere can help improve employee morale, which in turn increases productivity. Considering all these advantages, swapping out your old fluorescent and outdated bulbs for some smart lighting alternatives becomes a real technology investment.
Although we’ve only explored four technology upgrades here, there are countless other modern hardware replacements your office can make to experience greater success and efficiency.
If all the above suggestions sound like a perfect fit for your own office space, why not consider upgrading it further by investing in other IoT office technologies, such as smart climate control and maybe even a smart oil diffuser, to ensure health at work? After all, it’s up to business owners and their employees to decide which technology upgrades are best for their office space.